POSITION AVAILABLE

Production Assistant

Podcast & YouTube Production | CEA Marketing Group

About CEA Marketing Group

CEA Marketing Group is a 28-year digital marketing agency with a growing roster of podcast and YouTube channel clients. We help business owners, thought leaders, and brands build their presence through high-quality audio and video content.

We're looking for a detail-oriented Production Assistant to help manage and execute podcast and YouTube productions for multiple clients.

The Role

As our Production Assistant, you'll be the behind-the-scenes person who keeps our podcast and YouTube productions running smoothly. You'll handle everything from scheduling guests and prepping episodes to coordinating post-production and managing publishing calendars.

‍This is a part-time position with potential to grow as we add more podcast and video clients.

Position Type

Part-time (potential to grow)

Location

Remote with occasional in-studio sessions (Tampa Bay area)

Reports To

CEO / Founder

Content Types

Podcasts, YouTube channels, video content, in-studio productions

What You'll Do

You'll get hands-on experience across every aspect of running a marketing agency:

Pre-Production

Schedule guests and coordinate calendars across multiple shows
Send guest prep materials (questions, tech requirements, release forms)
Research guests and topics to prepare hosts
Create episode outlines, run sheets, and talking points
Manage content calendars and episode planning
Coordinate any in-studio logistics (equipment, space, refreshments)

Production Support

Assist with tech setup for remote and in-studio recordings
Monitor audio and video quality during recording sessions
Take notes and timestamps during episodes for editing reference
Troubleshoot basic technical issues
Ensure guests are comfortable and recordings run smoothly

Post-Production Coordination

Organize, label, and manage raw audio and video files
Coordinate with editors and provide editing notes
Write compelling show notes, episode descriptions, and timestamps
Create or coordinate audiograms and video clips for social media
Upload and schedule episodes across podcast platforms and YouTube
Manage publishing calendars and ensure consistent release schedules
Track episode performance and compile basic analytics

Guest & Client Communication

Serve as the primary point of contact for podcast guests
Send confirmations, reminders, and follow-ups
Coordinate with clients on episode topics, guest ideas, and content direction
Follow up with guests post-episode with thank yous and share links

Who You Are

Organized and detail-oriented with excellent follow-through
Passionate about podcasts and video content (you probably listen to or watch several yourself)
Tech-savvy and comfortable troubleshooting audio/video issues
A strong communicator who can coordinate between hosts, guests, and editors
Self-motivated and able to manage multiple shows and deadlines independently
A good writer who can craft engaging show notes and descriptions
Professional and personable when interacting with guests and clients

Basic Qualifications

Understanding of podcast and video production workflows
Familiarity with recording platforms (Riverside, Zoom, StreamYard, or similar)
Basic knowledge of audio and video editing concepts
Experience with podcast hosting platforms (Buzzsprout, Libsyn, Anchor, Spotify for Podcasters)
Understanding of YouTube Studio and video publishing
Strong written communication skills
Excellent organizational and time management skills
Available for occasional in-studio sessions in the Tampa Bay area

Bonus Points

Experience as a podcast producer, VA for content creators, or production assistant
Audio editing skills (Descript, Audacity, Adobe Audition, GarageBand)
Video editing skills (Premiere Pro, Final Cut, CapCut, DaVinci Resolve)
Experience creating audiograms and social clips (Headliner, Opus Clip, Canva)
Familiarity with AI tools for transcription, editing, or content repurposing
Your own podcast or YouTube channel (we love people who get it)
Experience with project management tools (ClickUp, Asana, Notion)

What We Offer

Flexible part-time schedule with room to grow
Variety working across multiple shows and content styles
Remote work with occasional in-studio sessions
Creative environment helping clients build their brands through content
Growth potential as our podcast and YouTube client base expands
Direct collaboration with agency leadership

How to Apply

• Send your resume and a short note about your experience with podcast or video production to hello@ceamarketing.com
• Subject line: "Production Assistant Application – [Your Name]"
• Bonus: Share a link to a podcast or YouTube channel you've worked on, or tell us about your favorite show and why it's so well-produced.

CEA Marketing Group values diversity and does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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